Job Description
We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our finance team in the heart of New York City. This role is perfect for a finance professional looking for a stable position with the distinct advantage of a weekend schedule, allowing you to enjoy your weekdays free.
In this position, you will be responsible for managing the full-cycle accounts payable process, ensuring timely and accurate vendor payments. You will work in a fast-paced environment where your precision will directly impact the company's financial health.
What You'll Do:
- Review, code, and process invoices for accuracy and compliance.
- Reconcile vendor statements and resolve billing discrepancies efficiently.
- Manage the accounts payable ledger and ensure all payments are posted correctly.
- Prepare monthly financial reports and assist with the month-end close.
- Communicate effectively with vendors and internal departments regarding invoice status.
Responsibilities
- Process and verify incoming invoices for accuracy, completeness, and compliance with company policies.
- Reconcile vendor statements to identify and resolve any discrepancies or errors.
- Manage the accounts payable cycle from invoice receipt through payment posting.
- Assist with the month-end close process and prepare necessary AP schedules and reports.
- Maintain accurate and up-to-date vendor master files and contact information.
- Respond promptly to vendor inquiries regarding billing and payment status.
- Ensure adherence to internal controls and audit requirements.
Qualifications
- Minimum of 2-3 years of progressive experience in Accounts Payable or Finance.
- Strong proficiency in ERP systems such as SAP, Oracle, or NetSuite is highly preferred.
- Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) is required.
- Excellent attention to detail with a high degree of accuracy in data entry.
- Strong analytical skills with the ability to identify and resolve discrepancies.
- Must be available to work the weekend shift (Saturday and/or Sunday).
- Associate’s degree in Accounting, Finance, or a related field is required.