Job Description
We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our dynamic finance team. This is a critical role responsible for managing our weekend accounts payable operations, ensuring that all vendor invoices are processed accurately and timely. You will be the backbone of our weekend financial workflow, handling everything from invoice entry to payment disbursement. If you are an experienced AP professional looking for a stable opportunity with a competitive salary and a collaborative environment, we encourage you to apply.
Why Join Us?
- Competitive hourly rate with performance-based bonuses.
- Comprehensive health, dental, and vision insurance.
- 401(k) retirement plan with company match.
- Modern office environment in the heart of downtown Chicago.
Responsibilities
- Process and verify high-volume incoming invoices for accuracy, completeness, and compliance with company policies.
- Review and approve payments via ACH, wire transfer, and check, ensuring correct amounts and vendor details.
- Reconcile vendor statements and resolve billing discrepancies or inquiries within 48 hours.
- Maintain accurate and up-to-date general ledger entries in our ERP system.
- Assist in the month-end and year-end close process by preparing necessary AP reports and schedules.
- Communicate effectively with internal departments and external vendors regarding payment status and issues.
- Ensure proper documentation and filing of all AP records for audit purposes.
Qualifications
- Associate degree in Accounting, Finance, or a related field (Bachelor’s degree preferred).
- Minimum of 2-3 years of experience in Accounts Payable or a similar finance role.
- Proficiency in accounting software (e.g., NetSuite, SAP, Oracle) and advanced Excel skills (VLOOKUP, pivot tables).
- Strong understanding of GAAP principles and financial reconciliation practices.
- Exceptional attention to detail and the ability to detect errors in complex data.
- Must be available to work a dedicated Friday and Saturday shift every week.
- Excellent time management skills and ability to prioritize tasks in a fast-paced environment.