Job Description
We are looking for a detail-oriented and proactive Accounts Payable Specialist to join our remote finance team. Based in the vibrant tech hub of San Jose, CA, you will play a pivotal role in managing our financial workflows with precision and efficiency. If you thrive in a dynamic, remote-first environment and have a passion for numbers, we want to hear from you.
At Apex Financial Group, we believe in empowering our team members with the tools and autonomy they need to succeed. As a fully remote company, we offer a flexible schedule and a collaborative culture that spans the globe.
Responsibilities
- Invoice Processing: Accurately and timely process high volumes of invoices, ensuring proper coding, approval, and posting to the general ledger.
- Vendor Management: Maintain and update the vendor master file, resolve discrepancies, and communicate effectively with vendors regarding payment inquiries.
- Reconciliation: Perform monthly bank and account reconciliations to ensure financial data integrity.
- Expense Reporting: Review and approve employee expense reports in compliance with company policy and tax regulations.
- Reporting: Assist in month-end close processes by providing accurate AP aging reports and variance analysis.
- System Maintenance: Utilize accounting software (e.g., QuickBooks, NetSuite, or SAP) to manage workflows and track payments.
Qualifications
- Experience: Minimum of 3-5 years of hands-on experience in Accounts Payable or a related finance role.
- Technical Skills: Proficiency with accounting software and MS Excel (VLOOKUP, Pivot Tables required).
- Education: Associate’s degree in Accounting, Finance, or Business Administration is preferred.
- Attention to Detail: Exceptional ability to spot errors, verify data, and maintain high accuracy in a fast-paced setting.
- Communication: Strong verbal and written communication skills for interacting with internal teams and external vendors.
- Remote Work: Proven ability to work independently in a remote environment with reliable internet and a dedicated workspace.