Job Description
Join Our Finance Team as an Accounts Payable Specialist
We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our remote-first finance team based in Philadelphia, PA. In this role, you will play a crucial part in maintaining our financial health by ensuring accurate and timely processing of invoices, managing vendor relationships, and supporting our month-end close processes.
At Apex Financial Solutions, we value flexibility, autonomy, and professional growth. We are looking for a self-starter who thrives in a dynamic environment and wants to make a significant impact from the comfort of their home office.
Responsibilities
- Invoice Processing: Accurately and timely process high-volume invoices, ensuring proper coding, approvals, and matching to purchase orders.
- Vendor Management: Serve as the primary point of contact for vendor inquiries regarding payments and discrepancies.
- Reconciliation: Perform monthly reconciliations of accounts payable sub-ledgers and resolve any outstanding discrepancies.
- Expense Reports: Review and approve employee expense reports in accordance with company policy.
- Reporting: Assist in the preparation of AP aging reports and variance analysis for management.
- System Maintenance: Maintain vendor master data and ensure ERP system accuracy.
Qualifications
- Experience: 3+ years of progressive experience in Accounts Payable.
- Education: Associate’s degree in Accounting, Finance, or related field preferred; high school diploma with equivalent experience is acceptable.
- Software: Proficiency with ERP systems (SAP, NetSuite, or Oracle) and Microsoft Excel (pivot tables, VLOOKUP).
- Attention to Detail: Exceptional attention to detail with a strong focus on accuracy and compliance.
- Communication: Excellent verbal and written communication skills for interacting with vendors and internal stakeholders.
- Independence: Ability to work independently with minimal supervision in a remote setting.