Job Description
Are you looking for a role that offers quiet focus and stability? We are currently seeking a detail-oriented Accounts Payable Specialist to join our finance team for our Night Shift in San Jose, CA. This is an excellent opportunity to work in a high-impact environment where you can manage the full cycle of accounts payable without the daily interruptions of a traditional day shift.
In this role, you will be the backbone of our financial operations, ensuring vendor relationships are maintained through timely and accurate payments. You will have the autonomy to manage high-volume invoice processing in a streamlined, quiet setting.
Why Choose This Night Shift Role?
- Quiet Environment: Enjoy a distraction-free workspace ideal for deep work and data accuracy.
- Stability: Join a financially stable company with a commitment to employee retention.
- Competitive Pay: Earn a competitive hourly rate plus shift differential.
Responsibilities
- Process & Verify Invoices: Accurately receive, code, and process high-volume vendor invoices in our ERP system (SAP/Oracle) within 24-48 hours of receipt.
- Reconciliation: Perform daily and monthly reconciliation of AP sub-ledgers to general ledger accounts, resolving discrepancies promptly.
- Vendor Communication: Serve as the primary point of contact for vendors regarding invoice status, missing documentation, and payment inquiries via email and phone.
- Reporting: Assist in the preparation of monthly AP aging reports and variance analysis to support the month-end close process.
- System Maintenance: Maintain accurate vendor master files, tax setup, and payment terms in the financial system.
- Expense Reporting: Review and approve employee expense reports for accuracy and policy compliance.
Qualifications
- Experience: Minimum of 2-3 years of hands-on experience in Accounts Payable.
- Technical Skills: Proficiency with financial software (SAP, Oracle, NetSuite, or QuickBooks) and advanced Excel skills (VLOOKUP, Pivot Tables).
- Shift Availability: Must be available to work a night shift schedule (6:00 PM - 3:00 AM), Monday through Friday.
- Education: Associate’s degree in Accounting, Finance, or Business Administration required; Bachelor’s degree preferred.
- Attention to Detail: Demonstrated ability to maintain high levels of accuracy with large volumes of data and complex coding scenarios.
- Communication: Strong written and verbal communication skills for effective vendor interactions.