Job Description
We are urgently hiring a highly organized Accounts Payable Specialist to join our finance team in Indianapolis, IN. This is a direct hire position offering a competitive salary, comprehensive benefits package, and a dynamic work environment.
In this role, you will be responsible for the accurate and timely processing of invoices, vendor management, and supporting month-end close activities. We are looking for a proactive professional who thrives in a fast-paced setting and is committed to financial accuracy.
Why Join Us?
- Competitive salary range ($55k - $65k)
- Comprehensive health, dental, and vision insurance
- 401(k) retirement plan with company match
- Paid time off and holiday pay
- Professional development opportunities
Responsibilities
- Invoice Processing: Accurately and efficiently process a high volume of invoices, verifying data, coding, and routing for approval in a timely manner.
- Vendor Relations: Serve as the primary point of contact for vendors regarding inquiries, billing discrepancies, and payment status.
- Account Reconciliation: Perform daily reconciliation of accounts payable general ledger accounts to ensure balances are accurate and up-to-date.
- Expense Management: Assist in the review and approval of employee expense reports, ensuring compliance with company policies.
- Reporting: Prepare and analyze accounts payable reports for management review, including aging reports and variance analysis.
- System Maintenance: Maintain and update vendor master files and ensure all documentation is properly filed and stored.
- Month-End Close: Support the month-end and year-end close processes by providing necessary schedules and reconciliations.
Qualifications
- Experience: 2-5 years of proven experience in an Accounts Payable or Finance role.
- Software Skills: Proficiency with accounting software (e.g., QuickBooks, NetSuite, SAP, or Oracle) and advanced Excel skills (VLOOKUP, Pivot Tables).
- Attention to Detail: Strong ability to spot errors, spot inconsistencies, and maintain a high degree of accuracy in data entry.
- Education: Associate’s degree in Accounting, Finance, or Business Administration preferred; High school diploma required.
- Communication: Excellent verbal and written communication skills for interacting with vendors and internal stakeholders.
- Time Management: Ability to prioritize tasks effectively and meet strict deadlines in a fast-paced environment.
- Integrity: Demonstrated high level of professionalism, ethical standards, and confidentiality.