Job Description
We are looking for a meticulous and proactive Accounts Payable Specialist to join our dynamic finance team in Chicago. This is an immediate hire opportunity for a self-starter who thrives in a fast-paced environment and is committed to financial accuracy.
As a vital part of our accounting department, you will manage the full-cycle of accounts payable, ensuring timely vendor payments and maintaining robust financial records. We offer a collaborative culture, competitive benefits, and a clear path for career growth.
Responsibilities
- Process and code invoices for payment in a timely and accurate manner, ensuring all supporting documentation is attached.
- Reconcile vendor statements and investigate and resolve any billing discrepancies or errors.
- Manage and maintain the vendor master file, updating contact information and terms as needed.
- Prepare and submit weekly and monthly payment batches to the finance department.
- Respond promptly to vendor inquiries regarding invoices, payment status, and account balances.
- Assist with month-end close procedures, including accruals and aging reports.
- Support the finance team with ad-hoc data analysis and reporting tasks.
Qualifications
- High School Diploma or GED required; Associate’s degree in Accounting, Finance, or Business Administration is preferred.
- Minimum of 2 years of hands-on experience in Accounts Payable or general accounting.
- Strong proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, formulas) and accounting software (QuickBooks, Sage, or NetSuite).
- Demonstrated ability to handle high volumes of data with extreme attention to detail.
- Excellent verbal and written communication skills for vendor interaction.
- Strong organizational skills with the ability to prioritize tasks in a deadline-driven environment.