Job Description
We are a dynamic, rapidly growing financial institution based in the heart of Philadelphia, seeking a detail-oriented and proactive Accounts Payable Specialist to join our Finance team. If you are an expert in invoice processing and vendor management looking for an opportunity to make a significant impact, we want to hear from you.
In this role, you will be the gatekeeper of our outgoing payments, ensuring accuracy, compliance, and timely processing. We offer a collaborative work environment, comprehensive benefits, and a clear path for career advancement.
Responsibilities
- Invoice Processing: Accurately receive, verify, code, and enter invoices into the ERP system (NetSuite/SAP experience preferred) in a timely manner.
- Vendor Management: Serve as the primary point of contact for vendor inquiries regarding billing and payment status.
- Reconciliation: Reconcile vendor statements, resolve discrepancies, and maintain accurate vendor master files.
- Payment Execution: Prepare and process payments via ACH, wire transfer, and check, ensuring adherence to payment terms and approval workflows.
- Expense Reporting: Assist in the review and approval of employee expense reports and credit card statements.
- Month-End Close: Support the finance department during month-end close by providing necessary reports and data analysis.
Qualifications
- Experience: Minimum of 2-3 years of progressive experience in Accounts Payable.
- Education: Associate’s degree in Accounting, Finance, or a related field required; Bachelor’s degree preferred.
- Software Proficiency: Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and experience with ERP systems (SAP, NetSuite, Oracle).
- Attention to Detail: Exceptional ability to spot errors and maintain high data integrity standards.
- Communication: Strong written and verbal communication skills with the ability to interact effectively with vendors and internal stakeholders.
- Organization: Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.