Job Description
We are looking for a detail-oriented and proactive Payroll Specialist to join our dynamic finance team in Sacramento. This is an Immediate Hire opportunity for a professional who is passionate about accuracy and compliance in payroll processing. You will play a critical role in ensuring our employees are paid accurately and on time while navigating complex state and federal regulations.
In this position, you will collaborate closely with HR and Finance departments to streamline payroll operations. We offer a competitive benefits package and a supportive work environment where your expertise is valued.
Responsibilities
- Process Payroll: Manage the end-to-end payroll cycle, including weekly and bi-weekly processing using ADP Workforce Now, ensuring 100% accuracy and timeliness.
- Compliance & Tax: Prepare and file quarterly and annual federal/state payroll tax returns with the Franchise Tax Board (FTB) and IRS; ensure strict adherence to FLSA and California labor laws.
- Dispute Resolution: Investigate and resolve payroll discrepancies, garnishments, and complex timekeeping errors.
- Employee Support: Serve as the primary point of contact for employee payroll inquiries regarding pay stubs, direct deposits, deductions, and tax forms (W-2, W-4).
- Record Keeping: Maintain accurate and confidential employee payroll records, updating I-9s, tax documents, and banking information.
- Reporting: Generate and analyze payroll reports to assist management with budgeting, headcount tracking, and cost analysis.
- System Maintenance: Coordinate with IT and vendors to troubleshoot payroll system issues and implement process improvements.
Qualifications
- Experience: 3+ years of hands-on payroll processing experience in a corporate or high-volume environment.
- Software Proficiency: Must be proficient in payroll software (ADP, UKG, Paylocity, or Ceridian) and advanced Excel skills (VLOOKUP, pivot tables).
- Regulatory Knowledge: Strong working knowledge of California state labor laws, FLSA regulations, and federal tax compliance.
- Attention to Detail: Exceptional ability to spot errors and maintain high levels of accuracy with sensitive financial data.
- Communication: Excellent verbal and written communication skills for interacting with employees and management.
- Education: Associate degree in Accounting, Finance, or HR; Bachelor’s degree preferred.