Job Description
Are you a detail-oriented finance professional seeking a work schedule that offers a better work-life balance? North First Financial Group is currently seeking a skilled Accounts Payable Specialist to join our dynamic team in San Jose, CA. In this vital role, you will oversee the end-to-end payment process, ensuring that vendors are paid accurately and on time while maintaining strict compliance with company policies.
We pride ourselves on a modern, collaborative culture and offer competitive benefits, including health, dental, and vision insurance. If you have a strong background in AP and are looking to avoid the standard Monday through Friday commute, we invite you to apply for this exciting opportunity.
Responsibilities
- Invoice Management: Review, verify, and code incoming invoices for accuracy, ensuring they match purchase orders and terms before processing.
- Payment Execution: Process weekly ACH and check payments for a high volume of vendors within the assigned weekend shift timeframe.
- Vendor Relations: Serve as the primary contact for vendor inquiries, resolving billing discrepancies and maintaining positive relationships.
- Reconciliation: Perform daily reconciliation of the Accounts Payable general ledger and bank statements to identify and resolve variances.
- Reporting: Generate and analyze AP aging reports to assist management in cash flow planning and budgeting.
- System Maintenance: Update vendor information in our ERP systems (e.g., NetSuite, QuickBooks) and maintain the fixed asset register.
- Compliance: Ensure all financial transactions adhere to internal controls, GAAP, and regulatory requirements.
Qualifications
- Experience: 2+ years of verifiable experience in Accounts Payable or related financial functions.
- Education: Associate degree in Accounting, Finance, or Business Administration required; Bachelor’s degree preferred.
- Technical Skills: Proficient in Microsoft Office Suite, specifically Excel (VLOOKUP, Pivot Tables), and experience with ERP software.
- Attention to Detail: Demonstrated ability to maintain high levels of accuracy when handling large volumes of data.
- Communication: Excellent verbal and written communication skills with the ability to resolve complex issues diplomatically.
- Availability: Must be available to work weekends (Saturday and/or Sunday) consistently.